FAQ's Tents

Please read if you are renting a tent

Tents not reserved 6 -10 days in advance will almost always have to be weighted and not staked due to the turn around time involved in marking the property by JULIE. Only certain sizes can be weighted. Water Barrels can only be used on certain size tents so please call if you have a short time frame.

If tables and chairs are ordered with tents set up is included on tent only tables and chairs are an additional fee per item and you can add that service through the linked page.

Linens are available -please call or see general linen section. Heating, dance floors and staging are under tent extras.

Tents should not be set up adjacent to homes. Room should be left between the house and the tent. If you require a set up closer than 10 feet from the side of your building please advise us and we will send you the appropriate liability waiver.

What is the difference in tents?

The fist type of tent which we carry is a frame style tent. It is characterized by a freestanding frame that is self-supporting and the top is placed over the frame. This tent has ropes to hold it in place and they are not necessarily for support. This is referred to as a frame tent. We build the tent like a house with a roof made of beams that hold up the top. This is the style you need for over driveways and patios as well as on concrete or hard top. One other nice feature of our tent is the adjustable leg height if needed. We do offer two styles adjustable and non so please request the adjustable if you are going over what could possibly be uneven terrain.

There second type is considered by us a canopy. It has a top that has interior poles, perimeter poles and ropes that are needed to hold the structure in place. It is commonly referred to as a pole tent or canopy. This is like a circus tent or a tent you would install yourself. We do not have this style tent in stock but work with many vendors who do. Please call us if you want to add one to your order. However, we will not install these tents.

We feel it is important for our customers to know the difference in styles when doing a cost comparison. Canopies are generally less expensive and many times require customer set up and tear down. Check that your provider is including all the services you want when asking.

Seating and Dance Floor Chart

Tent Size	W	x	L	Square Footage	Stand-Up Cocktail*	Buffet Dinner*	Sit Down Dinner*	Cathedral Seating*
20′ Wide	20	x	20	400	67	50	40	67
	20	x	30	600	100	75	60	100
	20	x	40	800	133	100	80	133
	20	x	50	1000	167	125	100	167
	20	x	60	1200	200	150	120	200
30′ Wide	30	x	30	900	150	113	90	150
	30	x	40	1200	200	150	120	200
	30	x	45	1350	225	169	135	225
	30	x	50	1500	250	188	150	250
	30	x	60	1800	300	225	180	300
	30	x	75	2250	375	291	225	375
	30	x	90	2700	450	338	270	450
	30	x	105	3150	525	394	315	525
	30	x	120	3600	600	450	306	600
40′ Wide	40	x	40	1600	267	200	160	267
	40	x	60	2400	400	300	240	400
	40	x	80	3200	533	400	320	533
	40	x	100	400	667	500	400	667
	40	x	120	4800	800	600	480	800
	40	x	140	5600	933	700	560	933
	40	x	160	6400	1067	800	640	1067
	40	x	180	7200	1200	900	720	1200
	40	x	200	8000	1333	1000	800	1333
60′ Wide	60	x	60	3600	600	450	360	600
	60	x	80	4800	800	600	480	800
	60	x	90	5400	900	675	540	900
	60	x	100	6000	1000	750	600	1000
	60	x	120	7200	1200	900	720	1200
80′ Wide	80	x	80	6400	1067	800	640	1067
	80	x	100	80000	1333	1000	800	1333
	80	x	120	9600	1600	1200	960	1600
	80	x	140	11200	1867	1400	1120	1867
	80	x	160	12800	2133	1600	1280	2133
	80	x	180	14400	2400	1800	1440	2400
	80	x	200	16000	2667	2000	1600	2667

Size			# of 8′ Banquet Tables (seating 8 people)			# of Chairs
20 x 20			6			48
20 x 30			8			64
20 x 40			10			80
30 x 30			12			96
20 x 50			14			112
30 x 40			15			120
30 x 50			21			168
30 x 60			24			192
40 x 60			32			256

Event Seating Additional Information:
Cocktail Parties (stand up)							6 sq. ft. / person
Cocktail Parties (some seated)							8 sq. ft. / person
Dinner, using 6′ or 8′ banquet table							8 sq. ft. / person
Dinner, using 5′ round table							10 sq. ft. / person
Dinner, using larger round tables							12 sq. ft. / person
Cathedral Seating (chairs in rows)							6 sq. ft. / person
Classroom Seating (table & chairs in rows)							6 sq. ft. / person
Bar Area							100 sq. ft.
Buffet Area (per table)							100 sq ft. / table
Band							100 sq. ft.

Dance Floor Sizing Suggestions:
Number of Guests:					Suggested Size of Dance Floor:
50					9 x 12
100					12 x 15
150					15 x 18
200					18 x 21
250					21 x 21
300					24 x 24
Dance Area					2 sq. ft. / attendee or 5 sq. ft. / dancer

Aside from main traffic aisles, allow 4 1/2′ between round tables for chair and service space and 5′ between oblong tables where seating is back to back. This permits 24″ service space behind 18″ chair depth. All allowances shown above are approximate and are provided as an estimate of room needed to host an event. All information is not guaranteed to be accurate to your particular situation.

Side Walls for tents

To calculate your side wall needs divide the total perimiter o the tent by 20′.

For example a 20 x 20 tent is an 80′ perimeter divided by 20’= 4 – so you need 4 roral sidewalls.

Most common rental sizes and the side walls required. For sizes not listed here refer to the example above to calculate your needs.

15 x 15 – 3
20 x 20 – 4
20 x 30 – 5 or if available 2 30′ & 2 20″
20 x 40 – 6
20 x 50 – 7
20 x 60 – 8
30 x 30- 6

Tent Table and Chair Delivery Sign Off Sample

You can preview the information we send to you to sign in your confirmation and at your event.

We are bringing heavy equipment to your home. PLEASE leave your driveway clear for our delivery crew to be able to load and unload into. We understand that this may seem an inconvenience but we ask for your assistance in helping maintain the health and safety of our employees. The further items have to travel the harder it is on their backs and strength. We appreciate your consideration.
Please Do not stand on folding chairs or table tops
Chairs are intended for one adult only.
Please Do not place any item that is over 45 lbs. on plastic table tops.
Please be careful of items or juices that can stain the plastic.
Please wipe down all surfaces before returning to us if found dirty a clean up fee of $35.00 may apply. Please remove all tape, food and debris from your tables and chairs before returning them there is a .25 per staple or tape we have to remove.
Do not swing from tent poles or straps under any circumstances. This can cause instability in your tent and that can lead to a dangerous situation.
Crepe Paper is not to be used on, in or outside of tent if it gets wet the dye from it will not come off tent and you will be billed for replacement.
Do not staple or tape anything to valance or any other part of tent.
Any thing tied to tent ropes, ie. balloons must be removed before tent is picked up
Tables and chairs are delivered to your driveway and picked up there. There is a .25 per piece set up or tear down fee for chairs and a $1.00 per piece set up or tear down fee for tables. To have the tables and chairs carried in or to the rear there is a $10.00 fee. Mover’s dollies are available for $5.00 each.
Do not cook under tents – smoke damage is a minimum of $750.00
Tents should be set up on relatively flat surface areas. Please call us for a site survey if you are unsure about your yard.
If you have difficult access to your residence or yard please make notes below on the best way to enter your property and where you would like the unit set.
Tables and chairs delivered with tents will be picked up at the same time or an additional pick up fee will apply.
A $25.00 loading fee applies to all combined deliveries. ( example – bounce with tent )
Supplies are non-refundable.
Table linens must be returned. If your linens are heavily stained you will be billed for replacement.
Possession/Title: Customers right to possession of the Rental Equipment begins upon the items being delivered to Customer’s premises and terminates on the actual pick up by Party Saver Rentals. Retention of possession, or any failure to permit the pick up of the item(s) at or after the end of the “Rental Period” specified constitutes a material breach of this Agreement. In the event that the Equipment is not returned for any reason, including theft, the Customer is obligated to pay to Party Saver Rentals the full replacement value for such Equipment listed on the invoice page of this Agreement, plus any and all incidental costs associated with the attempted pick up or recovery of the Equipment by Party Saver Rentals. Title to the rental items is and shall remain in Party Saver Rentals. Customer agrees to keep the Rental Equipment in his/her/their custody and control from the time of Party Saver Rentals’ delivery of the items, until Party Saver Rentals picks up such items. Customer shall not cause nor permit these items, or any of them, to be sublet, rented, sold, or removed from the Delivery Address, or otherwise transfer such items. If rental items are not returned and/or levied upon for any reason whatsoever, Party Saver Rentals may retake possession of said items without further notice or legal process and use whatever force is reasonably necessary to do so. Customer hereby agrees to indemnify, defend, and hold Party Saver Rentals harmless from any and all claims and costs arising from such retaking and/or levy. If rental items are levied upon, or otherwise moved from Delivery Address, Customer shall notify Party Saver Rentals immediately.

*****J.U.L.I.E. will be called on the week prior to your event to mark the underground utilities, if you do not see marks in your yard 24 hours before the setup please give us a call.*****

Please review and Initial: Thank you for taking the time to look over this information.

Do you need Weights for a Pavement setup? _____ Yes, (there is an $17.50 charge per weight) _____ No, grass setup

_____ I understand that delivery (except large tents) is to our driveway/door & set up/tear down of equipment is our

Responsibility & that there is an additional fee for tables and chairs to be set up or torn down any tables and chairs

still standing upon pick up will be assessed a fee

______I understand that if items are returned dirty there is a cleaning fee

______I understand that damages to equipment are my financial responsibility. ** If a rental item is damaged upon set up/pick please report it before your party commencement time to avoid charges for damages and allow us time to send you a replacement if necessary.

______I understand that I may not cook or grill under the tent

______I understand that it is my responsibility to mark any underground wires or piping not marked by J.U.L.I.E.

ie: outdoor lighting, speaker systems, sprinkler system, etc.

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